Doing Business with San Jac
Our vendors help make San Jacinto College a thriving community and a leader in the educational space. If you’re looking to make a difference and grow your business, join the dozens of other vendors supporting our mission and vision!
About Contracts and Purchasing Services
In the Contracts and Purchasing Services department, we’re committed to providing value and customer satisfaction by procuring goods and services for the college. Our responsibilities include:
- Facilitating approximately $150 million of annual purchase orders for construction, equipment, supplies, and services.
- Helping departments obtain quotes, issue solicitations, and develop contracts.
- Reviewing and maintaining compliance procedures for all business contracts.
How To Place a Bid
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Register in Ionwave
Set up your free profile in Ionwave to find and submit solicitation requests. Be sure to keep all your information up to date.
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Find Solicitations and Submit Responses
Keep an eye out for solicitations published as legal advertisements in the Daily Court Review. Or, search for solicitations on Ionwave, Electronic State Business Daily, or Onvia DemandStar. Then, submit responses to solicitations via the Ionwave system.
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Submit Invoices
After the College issues a purchase order and the purchase is complete, submit itemized invoices that include a purchase order number, a copy of the bill of lading, and the freight waybill. Invoices should not include federal excise, state, or city sales tax. Send invoices to: Accounts.Payable@sjcd.edu or mail to Accounts Payable, 4620 Fairmont Parkway, Suite A2.213, Pasadena, TX 77504. You’ll receive your payment within 30 days.
Previously Awarded Solicitations
CSP 24-32 Maritime Heating Coil Replacement
CSP 25-01 Welcome Center Renovation, N6
RFP 25-02 Carpet and Flooring Services
DB 25-04 - Gen. Park Clean Room
CSP 25-06 - Maritime Pool Heading and Cooling Systems
IFB 25-07 Residential Plumbing Trainers
RFP 25-08 Property Insurance Brokerage and Risk Management Services
RFP 24-18 Direct Mail Marketing Services (Senior Focus)
RFP 24-11 Elevator Maintenance Services
CMR 24-10 Generation Park Expansion Building
CSP 24-09 South Campus Biomanufacturing HVAC Modifications
RFP 24-07 Benchtop Bioreactors
RFP 24-06 Campus Store Retail Services
RFP 24-04 North Campus N.10 Roof Life Extension Project
RFP 24-01 Water Chemical Treatment Services
RFP 24-22 Strategic Enrollment Consulting Services
CSP 24-19 Slocomb Auditorium HVAC Replacement
CSP 24-26 Building C3 Low Roof Replacement
CSP 24-27 Building S11 Roof Refurbishment
RFP 24-20 Food Distribution Services
IFB 24-21 Welding Consumables & Supplies
RFP 24-12 Asphalt, Concrete, & Parking Lot Striping Services
IFB 24-16 Aerospace System Trainers
RFP 23-25 Mass Communication and Emergency Notification Services
RFQ 23-27 Professional Services Pool
RFP 23-15 Beverage Vending and Pouring Rights
RFP 23-23 Landscaping Services
IFP 23-11 Cosmetology Supplies and Equipment
IFB 23-18 CNC Lathe & Mill Machine
RFP 23-16 Semi-Tractor Bus Maintenance & Repair
IFB 23-14 Manual Transmission Semi-Tractor
RFP 23-03 Internship Staffing Services
CSP 23-04 Primary Feeder Electrical Repair
CSP 23-05 Demolition of Central Campus Building C18
RFP 23-09 Service Desk Software Contract
RFP 23-14 Purchase of Manual Transmission Semi-Tractors
RFP 23-20 Media Buying & Placement Service
RFP 23-29 Carpet and Flooring Services
CSP 23-30 North Campus Electrical Infrastructure Upgrade
CSP 23-34 South Campus Parking Lot No. 9 Reconstruction Project
RFP 22-49 Fiber Optics Training Courses
CSP 22-48 North Campus Hydronic Interconnection
RFP 22-42a Cloud Hosting Interconnect Services
RFP 22-39 Sign Language and Video Remote Interpreting Services
RFP 22-36 Website Redesign Service
CSP 22-37 C31 Technical Education Building Roofing Project
CMR 22-32 C2 Capital Renewal Project
CSP 22-31 Generation Park North Road Extension
CSP 22-33 S7 and S9 Roof Renovations
CSP 22-28 LED Lighting Retrofit
RFQ 22-24 Professional Services for Higher Performing Buildings
IFB 22-21 NCCER Instructional Books
IFB 22-15 Automatic Semi-Tractors
RFQ 22-14 and RFQ 22-23 Investment Broker-Dealer Services
RFP 22-08 Roofing Repair Services
RFP 22-06 Temporary Staffing Services
21-25 South Campus M1 Building Renovation
21-22 Contract for Vacuum Truck Principles and Operations Training
21-21 Roof Fall Protection Study
21-20 Contract for Generation Park New Parking Lot
21-19 Central Campus Extended Welcome Center Site Development
21-18 Fire Alarm Upgrade and Integration Services
21-17 Exterior Lighting at Fairmont Parkway Entrance
21-15 Contract for Central Campus Detention Basin Repairs
21-11 Contract for Web Support Services
21-10 Customized National Center for Construction Education & Research (NCCER) Core Training
21-09 Contract for Plumbing Services
21-07 Design-Build Services for Maritime Davit Upgrades
21-06 College-Wide Parking Lot Light Fixture Replacement
21-05 Printing Services for Collaterals, Signs and Banners
21-04 South Campus Chilled Water Infrastructure Upgrades
20-33 ETLA for Adobe Creative Cloud
20-31 College-Wide Glazing Replacement
20-26 Central Campus McCollum Renovation
20-25 College-Wide Vehicle Security Gates
20-22 Medical Simulation Integrated Software and Audiovisual Systems
20-20 Grant Development Services
20-19 Medical Simulation Equipment
20-18 South Campus Domestic Water Line Upgrades
20-17 Budget Software Services
20-16 Nursing Testing and Preparation Services
20-15 CPET Extended Site Development
20-14 Merchant Credit Card Services
20-07 Campus-Wide Monument Sign Replacement
20-06 College-Wide Access Control
20-01 Construction Manager at Risk - Central Campus Classroom Building
19-01 Video Surveillance System Equipment and Services
19-04 Delta V Equipment Central Campus Petrochemical Process Training Unit
19-06 Network Equipment for CPET
19-10 Cosmetology Equipment and Furniture
19-12 Direct Mail Marketing Campaign Services
19-13 Asphalt & Concrete Paving and Parking Lot Striping Services
19-14 South Campus S-8 Roof Replacement
19-17 South Campus Electrical Infrastructure Upgrades
19-20 Strategic Energy Management Consultant Services
19-21 Leasing Technology Services
19-22 Welding Consumables and Supplies
19-25 Fabricated Valve Stations and Valves
19-26 Non-Destructive Testing Lab Equipment for the Center for Petrochemical, Energy, and Technology
Important Forms
Frequently Asked Questions
Go to the Ionwave e-bidding and supplier management system to register your business. The system will automatically notify you about future bidding opportunities. Please note that food vendors are required to register in Ionwave.
Yes. San Jacinto College is classified as a political subdivision and is exempt from paying Texas sales tax and Texas hotel occupancy tax.
Yes. State law requires contractors to provide a payment bond for public works contracts with a value of $25,000 or more. Performance bonds are required for public works contracts with a value of $100,000 or more.
While we encourage and welcome participation from all HUB vendors, we are not mandated to implement a formal HUB purchasing program as a community college.
No San Jacinto College employee may accept gifts or gratuities of any kind from vendors, as doing so can bring into question the college’s ethics.
Co-op contracts allow the college and other public entities to purchase goods or services without having to issue solicitations or contracts. Utilizing co-op contracts complies with the competitive procurement requirement in Section 44.031 of the Texas Education Code and is permitted through Section 791.001(g) of the Texas Government Code. Use this list to find currently active purchase cooperatives.
Vendors are expected to have workers’ compensation, general liability, and vehicle liability insurance. The type and amount of insurance required depends on the goods or services provided and will be specified in the solicitation.
Contact us
General Purchasing Inquiries:
Phone: 281-998-6117
Email: contracts.purchasing@sjcd.edu
Buyer Team:
Genevieve Freeman-Scholes, CPPB
Facilities Buyer
Phone: 281-998-6349
Email: genevieve.scholes@sjcd.edu
Commodities: Construction, Facilities, Maintenance Services
Karen Allen
Senior Buyer
Phone: 281-998-6106
Email: karen.allen@sjcd.edu
Commodities: Information Technology Services and Consulting, Insurance, Legal Services
Farrah Khalil
Buyer
Phone: 281-998-6326
Email: farrah.khalil@sjcd.edu
Commodities: Audit Services, Banking, Bookstore, Educational Training, Food, Medical,
Science, Temporary Staffing, Professional Services
Melissa Fuqua
Buyer
Phone: 281-998-6378
Email: melissa.fuqua@sjcd.edu
Commodities: Advertising, Automotive, Childcare, Police, Safety, Travel, Technical
Education
Kimberly Adams
Buyer
Phone: 281-991-2614
Email: Kimberly.Adams@sjcd.edu
Commodities: Athletics, Office Supplies, Library, Furniture, Maintenance Equipment,
Printing, Moving Services, Entertainment, Clothing, Promotional Items
Additional members of Contracts and Purchasing Services can be found in the Employee Directory.
